| Term | Comment |
| Title | The assigned name that you give to a Release. This can be the name of the lead track but can often be unrelated to any track titles. |
| Version | The variation title of the Release. This normally notes the difference from the original release. This can range from 'Radio Edit' to 'Extended Version' to 'VIP Remix' and much more. |
| Catalog # | A catalog number is the identification number a record label assigns to a Release. It is used for tracking purposes by both the label and the distributor. It is composed of numbers and letters, and sometimes a symbol such as a hyphen. There is no standard length or nomenclature. |
| Barcode | The barcode is the unique 10/11 digit number assigned to a release. This number is used to identify and catalog releases by Distributors and Digital Stores. |
| Primary Artists | The major artist(s) who appear on the Release. When 4 or more Primary artists exist on a Release, we suggest marking the Primary Artist as 'Various Artists' |
| Featuring Artists | The supporting artist(s) who appear on the Release. When 4 or more Featuring artists exist on a Release, we suggest marking the Featuring Artist as 'Various Artists' |
| Label Name | The full name of the release label for the Release. They are responsible for the release of the music and collecting of revenue from the relevant usage. |
| Primary Genre | The key genre of the music contained in the Release. Only one can be entered and must be chosen from the pre-populated list. |
| Secondary Genre | The sub-genre of the music contained in the Release. Multiple minor genres can be entered (although only one is recommended) and any genre can be typed in. |
| P Line | The purpose of a ? notice is to signify that rights exist in a sound recording and to identify the owner of those rights. For instance, ? notices are displayed on all copies of a sound recording – whether physical or digital. In the physical version of a song, the ? notice usually appear on the cover art of the CD, while on digital copies the ? notice will appear in the metadata associated with the file. |
| C Line | The © notice, or copyright, is used to signify copyright in a range of works other than sound recordings. Usually © notices are associated with merchandise, artwork, and other printed material. However, © notices can also be used in relation to the underlying musical composition and lyrics of a song. |
| Explicit | The identifier tag that notes if a Release contains Explicit language or imagery. Mark 'Yes' if contained, 'Clean' if previously present but censored and 'None' if no Explicit content is contained in any form. |
| Packshot | The key artwork file intended for the Release product. Format recommendations as follows: Dimensions 5000 x 5000 pixels. 300 DPI or above in JPEG/PNG format. |
| Type | The indication if the Release is either a physical or a digital product in terms of format. |
| Format & Pricing | This should show if the Release product is a Single, EP or Album. A single should be 1-3 tracks (unless one track is 10min+ - EP), an EP 4-6 tracks and an Album should be 7-8 tracks and above. |
| Release Date | The stated/intended date which the Release is/was expected to go live on digital DSPs/in physical stores. |
| Preorder Date | The intended date which the Release will be available for pre-order on digital DSPs/in physical stores. |
| Original Release Date | The original release date which the Release went live on digital DSPs/in physical stores. Can also be when the Release was originally intended to release. |
| (+) Add Disc | This feature allows for the linking of Assets to a release product. In the case of a multiple volume release, more discs can be added and assigned. |